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Run it against last month, not a forecast
Forecasts flatter you. Pull your actual invoices for the last full month and work from those numbers — the gap between what teams think they spend and what the invoice says is usually the whole finding.
Three things to check first
- Cost per seat, not invoice total — it is the only number that compares across tools.
- Seats actually used in the last 30 days. Under 70% utilisation is common and recoverable.
- Renewal notice periods, not renewal dates. By the renewal date the decision has already been made for you.
Next: the stack that runs on top of it
Provided for general informational purposes. Not financial, procurement or licensing advice. Software licence terms vary by vendor and contract — verify your own agreements before reducing seat counts or cancelling inside a notice period.